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Organized 101How to Prioritize and Get Things Done
Emergency rooms triage patients, taking the sickest first. When you organize, do you prioritize your tasks? Spend time determining what needs to get done first. Then follow up with tasks of diminishing importance. This can bring order to your list.
3. Scan your list and assign A, B or C. Assign each activity one of the following letter codes:
4. It's not set in stone. Your letter assignments may change over time. Just because you assign an B priority to one of your activities today, doesn't mean it has to stay a B priority. It may turn into an A priority or a C priority in the future. Use your priority assignments as a guide, but don't be reluctant to change them if the need arises.
5. Focus. Now it's time to focus on just a few activities listed on your Master List. You'll want to include a mixture of activities on your Daily To Do list. I recommend you choose three A priorities, two B priorities and one C priority. So each day, you'll have a total of 6 activities to focus on.
8. If something comes up . . . There are going to be times when you decide to do something in place of the activities you have initially assigned. For instance, the other day I had some activities planned for the afternoon, but a friend called and asked if I wanted to go to a local event with her in town. I weighed my options. I still had one B and one C priority on my list and I knew if I went to the event, that these would not get done today. I decided to meet her at the event, and complete the B priority I had assigned when I returned home afterwards, and I also decided to move the C priority to tomorrow.
Of course, while I do allow for flexibility in my schedule from time to time, I don't make a habit out of doing this.
Most of the time, I stick to getting my priorities accomplished unless something very palatable arises that is important enough to me to push some of my originally assigned activities to tomorrow or another day. Check out dozens of other scheduling tips in my book Finally Organized, Finally Free. Visit: http://www.getorganizednow.com/newbook.html
9. The next day. You'll always want six activities on your Daily To List, again three A priorities, two B priorities and one C priority--or less than 6 if you can never get 6 completed. If you did not accomplish one or more of your priorities from yesterday, those priorities should be on your list the next day--along with other priorities from your Master List to take the place of those priorities that you did manage to accomplish yesterday.
10. Reward yourself. If you follow this system, you will get an enormous amount of important things done, and you'll more easily be able to reach your goals. As you get things done, particularly your A priorities, reward yourself along the way. For instance, you can sprinkle mini rewards throughout your day, such as a walk in the park or an outing with a friend. A more major reward should be enjoyed when you accomplish something big, such as passing a major exam or remodeling a room in your home.