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The Organized OfficeOrganize Your Organization
It may sound redundant, but a smooth-running organization requires organization. From set up to physical workspace, organization permeates the office. Learn how your office operates to create an ideal organizational structure.
An organization is a group of people with one or more shared goals or according to Wikipedia, is a social arrangement which pursues collective goals, which controls its own performance, and which has a boundary separating it from its environment. To have a smooth running organization, there needs to be, well, “organization”. There are many different levels of and needs for organization within any type of business ranging from the way the business is set up all the way to the organization of the physical workspace.
There are different levels of organization related to a business. Once you decide to create a business you need to decide what type of organization your will create. This article will focus on the levels or types of organization but if you are serious about the very complex undertaking of starting a venture on your own, you will want to do a lot of research based on your specific desires and needs.
The generic forms of a business are Sole Proprietorship, Partnership, Corporation, and Cooperative. A Sole Proprietorship is an entity which has no separate identity from its owner. A Partnership is similar to a Sole Proprietorship with the difference that it has more than one owner, all of which are considered a part of the organization. A Corporation is a legal entity which stands on its own, separate from its members. A Cooperative is a business owned by the people who take part in its services.
There are ways to organize your company or business which represents the structure of your business. There are Hierarchical, Matrix and Flat. Hierarchical organization means there is a single power at the top and subordinates who report to one above throughout the organization. This is the most common format in business. The Matrix organization focuses on pooling employees with similar skills into a group which reports to one project manager. Each employee may report to more than one manager if working on more than one project. The Flat organization has employees who are empowered to work on their own and has few, if any levels of management. The theory is well trained workers will work better if making their own decisions.
Organization of the work area is another important aspect. There are ways to organize the configuration of the internal physical space. It is your space to develop a pleasant environment to work in. The key is to create a ‘HOME’ for each division of your business. Create an easy to use workspace, place commonly used items near your desk and keep complementary equipment near to each other. Make your area easy to navigate and keep your view as appealing and clutter free as possible.
A cluttered desk certainly can be an unpleasant sight as well as causing stress in the workplace. To be as productive and stress free as possible follow these few suggestions:
Create stations at your desk
Store often used items at closest to you
Process paper daily
Keep your desk space clean
Containerize your like items together
This is just the skeletal outline of how to begin to organize your business from the very macro to the micro details. It is time consuming but in the end you will have created organization which will keep you stress free and on task.